Town Clerk

Town of Amsterdam
Town Clerk, Linda Bartone Hughes

Introduction
I would like to take this opportunity to welcome you to the Town Clerk's Office, one of the centers of information for the Town of Amsterdam. The Clerk's Office is open Monday thru Friday from 9:00 am to 4:00 pm.

Coming into contact with thousands of Amsterdam residents annually for a variety of reasons, I have made it a priority over the last few years to make the Clerk's Office as efficient as possible. In this regard, the Clerk's office has become completely automated with computers and customized software thus reducing many day-to-day repetitive functions and allowing for greater productivity, shorter lines and quicker service.

As prescribed by New York State Town Law, the Town Clerk is required to wear many different hats and to be responsible for a variety of tasks ranging from Register of Vital Statistics and Election Coordinator to Recording Secretary and Records Manager. Realizing that local government is the branch that most directly affects people, we are here to serve and assist you. If I or my staff can be of service, please do not hesitate to stop in at the Town Hall or contact us at (518) 842-7961.

Duties of Amsterdam Town Clerk

  • As Registrar of Vital Statistics, the Town Clerk is responsible for keeping a permanent record of all births and deaths that occur within the boundaries of the Town, as well as all marriage licenses that are applied for in our office. We issue birth certificates, death transcripts and burial transit permits. Often, individuals contact our office to assist with genealogical research. Death and marriage records become available fifty years (50) after the date of issuance while birth records become available after seventy-five (75) years.
  • As Records Manager, the Clerk acts as custodian of all permanent Town records and provides for the storage, retrieval and disposition of all records for all the departments of the Town. We maintain a record of adopted Town ordinances and local laws, oaths of office, resignations, proofs of publication and posting, annual budgets, assessment rolls and fiscal reports.
  • As Recording Secretary for the Town Board, the Town Clerk keeps a permanent record of all Town Board meetings and public hearings.
  • In regards to licenses, the Town Clerk issues many New York State licenses and permits including marriage, dog, conservation (hunting and fishing), peddlers, bingo, going-out-of-business, games of chance, and handicap parking.
  • As Election Coordinator, the Town Clerk oversees all special, primary and general elections in the Town. In addition, the Clerk is responsible for polling places, inspectors of election, voting machine custodians, the purchase, maintenance and storage of the voting machines and the drawing of election district boundaries for Town Board approval. We work in conjunction with the Montgomery County Board of Elections to register new voters and assist with the Town's current enrollees.
  • The Town Clerk sells Zoning Maps, Town Maps and Code Books.

Frequently Asked Questions

1)  What are the requirements for a marriage license?

A couple who intends to be married in New York State must apply for a marriage license to any town or city clerk in the state. The application for a license must be signed both by the bride and groom in the presence of the town or city clerk.

A marriage licenses is valid for 60 days, beginning the day after it is issued.

The fee for a marriage license in the Town of Amsterdam is $40 and the fee includes the issuance of a Certificate of Marriage Registration. This certificate is automatically sent by the issuing clerk to the applicant after completed license is returned by the officiant.

Proof of Age and Identity – 18 years of age or older, no consents are required

A person is required to establish proof of age and identity by submitting:

One of the following age-related documents

  • Birth Certificate
  • Baptismal record
  • Naturalization record
  • Census record

AND

One of the following identity-related documents:

  • Drivers license
  • Passport
  • Employment Picture ID
  • Immigration record

Information regarding previous marriages must be furnished in the application for a marriage license. This includes whether the former spouse or spouses are living, and whether the applicants are divorced, and if so, when, where and against whom the divorce or divorces were granted. A certified copy of the Decree of Divorce or a Certificate of Dissolution of Marriage is required by the clerk issuing license.

2) What do I need to license my dog?

All dogs within the Town of Amsterdam that are four (4) months of age or older, unless otherwise exempted, shall be licensed. No license shall be required for any dog which is under the age of four months.

The owner of each dog required to be licensed, shall obtain, complete and return to the Town Clerk a dog license application together with the license application fee, and any applicable license surcharge and such additional fees as may be established by the Town.

Application fee is $5.00 for a spayed or neutered dog (must submit proof if spayed or neutered)

Application fee is $12.00 for an unspayed or unneutered dog

Replacement tag fee is $3.00

Each license application shall be accompanied by proof that the dog has been vaccinated against rabies or a statement from a licensed veterinarian that such vaccination would endanger the dog's life in which case vaccination shall not be required.

Down Load Application Here

3) What are requirements for obtaining a birth certificate?

For certified copies, the following is eligible to obtain a birth certificate copy:

  • The person named on birth certificate
  • A parent of the person named on the birth certificate (parents name must be on certificate)
  • Only by order of a New York State Court, may a spouse, child or other persons obtain a copy of birth certificate.

Identification Requirements – Application to Registrar must be complete and submitted with copy of the following:

    1. One (1) of the following forms of valid-photo-ID: Driver license, State issued non-driver photo-ID card, Passport or US Military issued photo-ID – Please contact the Town Clerk at 518-842-7961 if you don't have identification requested above.

The Town of Amsterdam has available birth records for persons born at Amsterdam Memorial Hospital or persons born within the Town of Amsterdam or Village of Fort Johnson.
The fee for a certified copy is $10. Payment by mail orders may be made by Money Order or Certified Bank Check payable to:

Town of Amsterdam
283 Manny's Corners Road
Amsterdam, NY  12010

4) How do I register or reregister to vote?

Both the New York State Voter Registration Form and the Absentee Ballot Application are available through the Town of Amsterdam Clerk's Office. The Voter Registration Form is used when an individual needs to: register to vote, change their name or address (if there is a change since the last time they voted) or to enroll or change their enrollment in a particular political party. This form should be filled out and forwarded to the Montgomery County Board of Elections (1st floor in the old County Courthouse, Fonda). If you want to vote in an election, this form needs to be received by the board of elections no later than twenty-five (25) days prior to the election in which you want to vote. Eligibility to vote will be based upon the date that the voter registration form was filed. In the event a person is already registered but will not be able to physically go to their pre-assigned polling place to vote in a primary or a general election, an Absentee Ballot Application can be utilized. Once filled out and returned in a timely fashion to the Montgomery County Board of Elections, the individual will be subsequently sent a paper ballot and be given the opportunity to vote.
www.co.montgomery.ny.us/boe

5) I have recently moved within the Town of Amsterdam, do I need to notify the Clerk's Office?

It's important to notify the Clerk's Office so we can provide you with garbage/recycling information, applications for school and property exemptions, taxes and other important information that may be helpful to you.

How to Contact the Amsterdam Town Clerk

Hours
Monday thru Friday 9:00 a.m. - 4:00 p.m.

Mailing Address:
Town of Amsterdam

Town Hall
283 Manny's Cors. Road

Amsterdam, New York 12010

Telephone Number:
(518) 842-7961

E-Mail:
This e-mail address is being protected from spambots. You need JavaScript enabled to view it (Clerk)

Fax Number:
(518) 843-6136